A weekly project report exists for one reason: to prevent stakeholders from needing to ask “where are we?” The best reports are short, honest, and action-oriented.
This template takes around 15 minutes to fill in and should take under 3 minutes to read.
Weekly Project Report
Project: [Project name]
Report date: [Date]
Reporting period: [Monday–Friday dates]
Prepared by: [Name]
Overall status
| Dimension | Status | Notes |
|---|---|---|
| Schedule | 🟢 On track / 🟡 At risk / 🔴 Delayed | [brief context if not green] |
| Scope | 🟢 Stable / 🟡 Change requested / 🔴 Scope shifted | |
| Resources | 🟢 OK / 🟡 Stretched / 🔴 Blocked | |
| Budget | 🟢 On budget / 🟡 Approaching limit / 🔴 Over budget |
One-line summary: [What is the most important thing to know about this project this week?]
Completed this week
[List what was finished, not what was worked on. Finished = done, reviewed, approved, or delivered.]
[Item][Item]
In progress
[What is actively being worked on. Include the expected completion date for each item.]
| Item | Owner | Expected completion |
|---|---|---|
[Task] | [Name] | [Date] |
[Task] | [Name] | [Date] |
⚠ Blockers and issues
[Anything that is actively preventing progress. Be specific about what is blocked, why, and what is needed to unblock it. If nothing is blocked, write "None."]
| Issue | Impact | Who can unblock |
|---|---|---|
[Issue] | [What it delays] | [Name/team] |
Risks
[Things that could become blockers or affect delivery — but aren't yet. Flag early.]
| Risk | Likelihood | Action |
|---|---|---|
[Risk] | Low/Medium/High | [Mitigation or owner] |
Decisions needed
[Items that require a decision from stakeholders or leadership this week. Include the deadline for the decision and what happens if it isn't made.]
| Decision | Needed from | Deadline | Impact if delayed |
|---|---|---|---|
[Decision] | [Name] | [Date] | [What gets delayed] |
Next week plan
[What the team plans to complete next week. Keep this short — 3–5 items.]
[Item][Item]
Notes and context
[Optional: anything else stakeholders should know — context, upcoming milestones, team changes, or relevant news.]
Report cadence guidance: Send this on the same day each week — Friday afternoon or Monday morning are the most common choices. The goal is predictability, not perfection.